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Four Strategies Companies Must Know to Improve the Vendor Management Process

Sep 23, 2019

To thrive in today’s competitive environment, companies need to make sure that they are maximizing the value they are getting out of the relationship with vendors. This does not mean that companies need to squeeze vendors for the lowest price possible. They require effective strategies to ensure profitability for both the parties. An improved vendor management process can not only help companies to maximize value, build strong relationships, and achieve the company’s short- and long-term goals but can also improve the overall quality of goods and services. It might appear as an arduous task, but companies can improve the vendor management process by implementing some effective strategies and create a win-win situation for both sides.

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Strategies to Improve the Vendor Management Process 

Establish business goals 

Every company has different goals and objectives. To gain the most from vendors, it is crucial for companies to establish business goals, understand the requirements of different business units, and allocate resources effectively. With a comprehensive overview of business requirements, companies can create benchmarks for vendors and select the most appropriate vendors based on the company’s priorities. This will help them in establishing appropriate metrics and evaluating vendor performance at later stages.

Build strategic partnerships 

Moving out of a transactional relationship and building a strategic supplier-buyer relationship model has become a necessity for companies. Such business models allow businesses to tap into the expertise of vendors and gain many more benefits. Therefore, rather than simply disclosing the pre-defined KPIs with suppliers, companies should consider suppliers as valuable partners and involve them in key strategic decisions to improve the vendor management process. 

Devise a win-win strategy 

Running after short-term savings can cost companies in the long term. Companies need to understand the vendor’s business and their business model to build a better relationship between the two companies and cut down costs. Implementing robust negotiation strategies rather than resorting to strong-arm tactics can help both the parties to accomplish their goals and gain equal opportunities for profitability. Contributing knowledge or resources can also help vendors serve companies better.

Inability to understand vendors’ business model results in poor negotiation strategies. Stay a step ahead by requesting a free demo of our procurement platform to gain exclusive insights to devise effective vendor management strategies. 

Evaluate performance and minimize risk exposure 

It doesn’t matter whether vendors have been there for years or are new, companies must review the performances regularly. They need to determine the value a vendor is providing to the company. Also, they need to keep a check on the risks related to security, finance, and technology. Risks such as cybersecurity, data integrity, and fraud are the prominent risks faced by companies. Developing a risk management strategy can help companies better prepare for unacceptable risks.

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